Timeline creation
Create and manage the planning schedule, event timeline, and day-of personalized timelines for vendors, staff, and volunteers.
Vendor sourcing
Research and provide quotes from several vendors in each category, secure contracts, and handle all vendor communication. Categories include catering, bar/alcohol, rentals, DJ/performers, event design, event staff, etc.
Event programming
Create event programs for guests and ensure program runs smoothly during rehearsal and on event day.
Day-before event coordination
Coordinate vendor load-in to venue, organize volunteers for setup tasks, and perform a complete AV, lighting, and program run-through, including running the wedding rehearsal.
Day-of event coordination
Complete vendor load-in to venue, perform décor and setup finishing touches, orient all volunteers and staff, coordinate all vendors, staff, and volunteers throughout the event program, and direct tear-down and vendor load-out.
Bi-monthly meetings
Includes budget management, timeline check-ins, and consistent vision alignment. Frequency of meetings may increase as the event approaches if desired.